POSITION TITLE

Procurement Specialist

DEPARTMENT

ITBL – DIV310: Projects Team

POSITION REPORTS TO

Operations Manager

POSITION PURPOSE

The Procurement Specialist position will support all procurement-related activities for the supply of equipment and materials for the ICM projects.
The person in this function shall support the ICM project’s purchases of both proprietary equipment and equipment/materials purchased by ICM’s customers according to ICM’s specifications.

Procurement-related activities comprise vendors’ identification and qualification, processing quotations and purchase orders, expediting of vendors’ detailed design, manufacturing and logistics. Including locally supplied as well as imported items.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

• Coordinate vendor qualification and vendor performance review processes.
• Identify and qualify potential bidders for purchases and contracts.
• Distribute bid packages, correspondence, and other documents, as necessary.
• As directed by the Project Manager, support the project management team and the field management team in all aspects of project-supplied equipment, materials, and spare parts.
• Assist in the development of project budget, schedule, scope of work, and required documents with inputs pertinent to the procurement function.
• Act as the liaison between the internal ITBL divisions team members and vendors.
• Work with internal engineering resources to establish equipment specifications to procure specialized
  industrial and manufacturing equipment, construction materials, and other third-party services.
• Analyze and evaluate proposals and select or recommend vendors and subcontractors.
• Coordinate with ITBL and ICM Inc. engineering teams on the technical evaluation of vendors’ proposals.
• Negotiate terms & conditions within a contractual framework with suppliers and subcontractors under the direction of the Project Manager, ITBL Legal, Finance, and other company divisions.
• Liaise with the Project Manager for the generation of the scope of work agreements (SWAs) to define the scope, schedule, and terms for each subcontractor either working at the project site or their base office.
• Provide weekly updates resulting from the expediting of vendors through a Procurement Schedule Status Report (PSSR) to be provided for each of the active ITBL projects.
• Generate purchase orders and input information into the ERP system.
• Generate and enter into ERP system subcontract and owner change orders to vendors and subcontractors as directed by the Project Manager.
• Coordinate the review of vendor and subcontractor invoices and payment applications to ensure they are submitted in accordance with the terms of each applicable agreement.
• Coordinate the estimating of importation costs and the contracting of importation brokers and freight forwarder companies to support the importation process for equipment and spare parts.
• Coordinate the importation process for equipment and spare parts working with freight forwarder companies and importation brokers to ensure the entire importation process and final delivery to the customer is completed as per the plan.
• Track equipment. Provide weekly status updates to the Project Team for purchased equipment.
• Expedite equipment through vendor or supplier, as necessarily.
• Expedite equipment through customs, as necessarily.
• Support all required actions with customs and legal entities to solve problems that may arise during the importation process.
• Collaborate with Projects Team staff, Contract Managers, Engineering, and Finance Department to ensure accurate and timely project deliverables.
• Work closely with the Project Management team to track vendor approval document status.
• Assist the Customer Service department with technical inquiries received from customers.
• Assist the warranty department in evaluating incoming warranty claims to determine if the problem is covered under the warranty agreement and establish the scope of the warranty issue.
• Possess strong interpersonal skills and be comfortable communicating with both leadership and staff employees in order to create and administer policy as well as foster a collaborative culture within the organization.

EDUCATION/CERTIFICATION

• Bachelor’s degree (no specific degree required)

REQUIRED KNOWLEDGE & EXPERIENCE

Minimum 4 years of experience in procurement-related activities for industrial
projects required

SKILLS/ABILITIES

• Strong negotiation skills required
• Understanding of the industrial equipment supply market
• Deep understanding of procurement processes and procedures
• Deep understanding of procurement compliance rules
• Deep understanding of legal and fiscal requirements for the importation of equipment and spare parts to Brazil, including the understanding of RADAR and Ex-Tarifário processes
• Possess excellent computer skills utilizing MS Office products
• Possess strong strategic, analytical, and organizational skills
• Interact professionally and effectively with senior management
• Maintain good relationships with internal and external customers
• Use tact and diplomacy and possess a customer service focus
• Possess excellent written, oral, and interpersonal communication skills
• Multi-task and operate in a fluid and fast-paced environment with efficiency and accuracy
• Demonstrate attention to detail
• Act with honesty and integrity
• Preferred Fluent verbal and written skills in the English language

TRAVEL REQUIREMENTS

Up to 10% travel required or as needed. International travel required.